In preparing a pre-agreement, members should consider the following issues: the preparation of a pre-protocol agreement can assist members in their planning phase by addressing key issues before the bid date. In particular, it can help them decide on the most effective way to cooperate in order to obtain a tendering procedure and what process should be followed after the tendering process, without the time, effort and money to negotiate and finalize in advance the terms of a more detailed consortium agreement. A multi-party consortium for each major project should prepare and conclude a consortium agreement reflecting its chosen structure and regulating relations between its members during the project`s implementation. However, in a competitive situation, it cannot be profitable for consortium members to negotiate and agree on the terms of a detailed agreement at the beginning of the preliminary phase. If the consortium`s offer were to fail, the time and cost of a detailed agreement would be wasted. In this case, if successful, the project manager would also sign the final agreement with the client on his own behalf as the main contractor. All other members of the consortium would in turn be subcontractors by the project manager. Therefore, the project manager was 100% responsible for the supply of all the works to be provided under the main contract and was responsible to the client, even though his own contribution was limited to a specific part of that work. In the above case, the work in the pre-protocol agreement ensured that all consortium members were able to follow the “unsurprising” bidding process, with a common vision of how to manage each step of the process, giving the project manager the confidence to meet a tight deadline. Although there were preliminary investments in this process, this ultimately meant that members were organizing properly to meet the deadlines of the tendering process and that they did not present any problems as a result of the offer. Several specific key issues were addressed in the pre-protocol agreement, including: taking into account the time required to prepare a pre-agreement (sometimes called an agreement) governing members` operations during the tendering process can make a significant contribution to facilitating effective communication between consortium members and saving time and money in the long run for all. Case Study: Pre-auction Agreement for a Project Management Structure/Subscontractor In this article, we examine the role of pre-bid agreements for consortia involved in competitive situations.
The content of a pre-tender agreement will ultimately reflect the needs of the parties and the structure chosen by the consortium. The project was very extensive and the timing of the tendering process was very tight. A pre-bid agreement was prepared and implemented by the members to ensure that everyone understood and agreed how the consortium would manage the tendering process in such a tight time frame. These included defining the terms of agreement on the guidelines of the proposed main contract, how negotiations with the contracting authority would be pre-selected, and how and when its own formal consortium agreements would be implemented. The purpose of the pre-bid/proposal conference is to explain to lenders the procurement process, including the revision of specifications and requirements, how to explain how to complete the required bid documents, such as MBE and VSBE participation forms, and to answer any questions that suppliers may have to obtain. If a conference is to be held prior to the offer/proposal, the notification should be included in the call`s “Key Information” summary sheet. Pre-Bid/Proposal conferences are required for tenders for MBE objectives; However, it is useful to agree on a pre-council/proposal conference for all issues. Reflection on setting up a pre-candidate conference: a prior agreement generally applies only for the period from which the mem